How to Add Subtitles to YouTube Videos


Video creators, editors and producers know how time-consuming it can be to add subtitles to YouTube videos, especially when the videos are long. But the benefits of subtitles to make your videos engaging and useful are many. With subtitles, your videos can reach a wider audience that speaks different languages ​​and also be accessible to the hearing impaired except those who like to watch their video content in mute mode. Overall, subtitles can help you convey your message in the most effective way possible.

Here we tell you the easiest way to add subtitles to your YouTube videos, and if you follow this process, you will find that it is not that difficult to do. Here is a simple step-by-step guide on how to add subtitles to your YouTube videos on computer for you. If you want details on how to transcribe your YouTube videos, you’ll find that at the bottom of the article.

Add subtitles to videos when uploading to YouTube

You can’t add captions to your videos using the YouTube Studio app on mobile, so you’ll have to do it on your computer.

  1. Open YouTube Studio and connect to your channel. Click the Upload Videos icon and start uploading your video. During the download process, you will be guided through different sections such as Details, Rights Management, etc. When you get to Video elementsyou will see the option to Add subtitles. Click on Add below, and you will have three options – Upload file, Automatic synchronizationand Type manually.
  2. Upload a file: If you have a file that contains the exact script used in the video, you can choose the option With timing option. But, if you have text that needs to be in sync with what you say in the video, you can choose the Without timing option, YouTube will automatically sync subtitles based on your video.
  3. Auto sync: You can copy your captions and paste them and YouTube will sync them automatically based on your video.
  4. Manually Type: With this option, you can manually type the subtitles while watching the video.
  5. Once you are done, check the subtitles and match them to your video. You can also change the timing by changing the timestamps. Then preview the final video with subtitles and edit the text again if there is any mistake you can spot.
  6. Your video will now be captioned, and when it’s posted to YouTube, you’ll be able to see Subtitles written just below, and your viewers can choose to enable subtitles, depending on their preference.

Add subtitles to an already downloaded YouTube video

  1. If you’re signed in to your YouTube channel, click the profile picture icon in the top right, then visit Your channel. Click on Manage videos and open the video you want to add subtitles to.
  2. Now scroll below and click on Subtitles on the right side.
  3. If YouTube automatically transcribed your video, you can edit those captions. But, the biggest drawback here is that this text takes a long time to edit. You will have to add punctuation, break paragraphs and even add periods after each sentence, which will take a lot of your time. So this text is more or less useless to you. Click on three dots right next to Edit schedules and choose the clear text option. You will now have two options – either enter the video subtitles manually or upload the file by clicking on three dots and choosing the Upload file option. You can choose any option you like.
  4. However, if you don’t see automatic captions when you click the Subtitles option then you will have three options – Upload file, Automatic synchronizationand Type manually. You can follow step 2 from the previous guide to learn how to use these options.
  5. Once you are done, check the subtitles and match them to your video. You can also change the timing by changing the timestamps. Then preview the final video with subtitles and edit the text again if there is any mistake you can spot.
  6. Your video will now be captioned, and when it’s posted to YouTube, you’ll be able to see Subtitles written just below, and your viewers can choose to enable subtitles, depending on their preference.

How to transcribe your YouTube video

Bonus Tip: If you want to add your own subtitles to your YouTube videos and you don’t have a script handy, you’ll need to convert the video to text. The fastest way to do this is to use a transcription app or website.

Now, there are a bunch of apps you can use to transcribe your videos, but we prefer an online transcription tool called Otter because we find it quite easy to use and it’s largely accurate in translation.

  1. Open Otter and create your account if you are using it for the first time. Now click on the Record at the top right, and without closing this window, return to YouTube Studio and play the video to which you want to add subtitles. You will now see that Otter is transcribing your video in real time.
  2. Once all the video is converted to text, stop recording and let it process. You will now find your text file under My Conversations.
  3. Just click on the text file and it will open in front of you. You can export or copy the text. To export, click on the three dots at the top and choose Export. It is important to note here that even if you are using the best app to transcribe the video, you will still need to proofread and edit the subtitles because there might be some words that were transcribed incorrectly.

I hope you liked this tutorial. Let us know what you thought of it in the comments below, and what other guide topics you want us to cover.


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How to Add Subtitles to YouTube Videos



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